09+ Warning Letter To Employee For Breach Of Policy Templates

When an employee breaches a company policy, it can often result in a warning letter being sent to them. This letter is meant to inform the employee of the breach and outline the consequences if it happens again. A Warning Letter To Employee For Breach Of Policy can serve as a reminder to employees of the standards expected of them and help ensure that future infractions are avoided. If you’ve recently received a warning letter for policy breach, here’s what you need to know.

What is Warning Letter To Employee For Breach Of Policy?

A Warning Letter To Employee For Breach Of Policy is a notice that you are in violation of company policy. It serves as a written warning and can be use in progressive discipline if the violations continue. Discipline can range from a verbal warning to termination, depending on the severity and frequency of the breaches.

Warning letters should always be tailor to the specific situation and include a clear description of the policy that was violate what happened, and what will happen if there is continued disregard for company policy.

Warning letters are one way to help employees understand the expectations and consequences for not following company policy. When used consistently and fairly, they can be an effective tool for maintaining a positive work environment.

Warning Letter To Employee For Breach Of Policy format

The email format for sending a letter is simple and includes just five essential parts:

Warning Letter To Employee For Breach Of Policy

Sample 1:

[Company Name],

This is a formal warning for the breach of policy. ____[Policy]____.

It has come to our attention that you have violated this policy on ___[Date]. _____

Possible actions that could be taken as a result of this violation are: ____[Possible Actions]____.

We strongly advise you not to violate company policy again. If there are any questions, please do not hesitate to contact your supervisor or HR representative. Thank you for your time and understanding in this matter.

Sincerely,
[Your Name]

Letter Sample 2:

Dear FIRST_NAME,

We have been recently made aware of a policy breach on your part. According to our records, you have failed to comply with the regulations set in place by [Company Name]. As a result, we are issuing you a warning letter.

Please read this letter carefully and take the necessary steps to rectify the situation. If you have any questions, please do not hesitate to contact us at [Phone Number].

Sincerely,
[Your Name]

Sample 3:

Dear FIRST_NAME,

We regret to inform you that you have been in violation of our company policy. After conducting an investigation, it has been determined that you have breached the following policy: ___________________. As a result, we are issuing you a formal warning letter.

Please immediately take corrective action to ensure that this does not happen again. If there are any questions, please do not hesitate to contact us.

Sincerely,

[Your Company]

Warning Letter To Staff For Breach Of Policy

Letter Sample 4:

Hello [FIRST_NAME],

I am emailing to inform you that a breach of policy has occurred. Details of the incident are as follows: ____ ____ ____. As a result, I am issuing a warning letter to staff for breach of policy.

The purpose of this letter is to remind all staff that they are expected to comply with our policies at all times. Staff who do not comply with our policies will face disciplinary action, which may include termination of employment.

Thank you for your cooperation in this matter.

Sincerely,
[YOUR_NAME]

Sample 5:

Dear FIRST_NAME,

I am writing to inform you that a breach of policy has occurred. The details of the incident are as follows: ____

A warning letter will be issued to the staff member responsible for this breach. Future breaches of policy will result in harsher penalties, including dismissal from the company.

If you have any questions, please do not hesitate to contact me.

Sincerely,

YOUR_NAME

Letter Sample 6:

Hello [Employee First Name],

A Breach of Policy has been identified and we are writing to inform you that a disciplinary procedure will be commenced.

We would like to remind all employees of the importance of abiding by company policy at all times. We take breaches of policy very seriously, and any future incidents may result in more serious consequences, up to and including dismissal from the company.

Thank you for your cooperation in this matter.

Sincerely,

[Your Company]

Related: 11+ Letter of Complaint to Employer Unfair Treatment Examples

Warning Letter To Employer For Breach Of Policy

Sample 7:

Hello [Employer],

I hope you are well. I am writing to inform you of a situation that has arisen which may be in violation of your company policy.

According to our records, it appears that one of your employees has been engaging in activities which are not permitted by your company policy. This employee has been warned multiple times in the past about this behavior, yet the activity continues.

As per our agreement, I am obligated to bring this situation to your attention and recommend an appropriate course of action. Please let me know how you would like me to proceed.

Thank you for your time,
[Your Name]

Letter Sample 8:

Dear [Employer],



I am writing to you as a formal warning for the breach of policy that has occurred. I understand that you may not be aware of the full extent of the policy violation, so I have outlined it for you below.



[Policy name] is a very important part of our company, and its breach can result in disciplinary action up to and including termination of employment. I strongly advise you to take immediate steps to rectify the situation and ensure that this does not happen again in the future.



Thank you for your time,

YOUR_NAME

Sample 9:

Dear [Employer],

I am writing to you because I have noticed that you have been in breach of our company policy. Specifically, I have noticed that you have not been following our guidelines for employee conduct.

If this behavior continues, it may result in disciplinary action including termination of employment. Please immediately cease all behavior that is in violation of our policies and contact me if you have any questions or concerns.

Sincerely,
[Your Name]

Related: 11+ Employee Complaint Letter & Email Sample Formats

Warning Letter To Employee For Breach Of Policy subject lines

Warning Letter To Employee For Breach Of Policy: Warning Letter For Breach Of Policy Warning letter to employee for breach of policy. It is with great regret that I am writing to you to warn you about your recent breaches of our company policy. I have been made aware of three instances where you have broken our rules, and I am afraid that if this continues.

We will have no choice but to take disciplinary action. The first instance was on (date), when you (description of incident). The second instance was on (date), when you (description of incident).

Finally, on (date), you (description of incident). This is a serious matter, and I urge you to take it seriously. If you continue to breach our policy, we will have no choice but to take disciplinary action, up to and including dismissal. I hope this will not be necessary, and I would urge you to speak to me if you have any concerns or questions about our policy.

  1. Warning: unauthorized use of company property.
  2. Warning: failure to comply with company policy.
  3. Warning: insubordination towards a superior.
  4. Warning: absenteeism from work without prior approval.
  5. Warning to cease and desist all inappropriate workplace conduct immediately.
  6. Warning: presence of firearms on company premises.
  7. Warning: engaging in harassment or discrimination against co-workers.
  8. Warning: accessing or viewing inappropriate materials on company computers.
  9. Warning: misuse of company vehicles or equipment.
  10. Warning: any further violations of company policy will result in termination of employment.

Related: 101 Example subject line for complaint email

How to Start Warning Letter To Employee For Breach Of Policy

Warning letters are one of the most commonly use tools by HR professionals to address employee misconduct. A well-written warning letter will clearly state the expectations of the company and the consequences for not meeting those expectations. Warning letters are also an important part of maintaining a safe and productive work environment.

When an employee is engaging in behavior that could potentially harm themselves or others, a warning letter can be an effective way to get them to change their behavior. Warning letters can also be use to document specific incidents of misconduct so that there is a record of the behavior if it should happen again. If you need to write a warning letter to an employee for violating company policy, here are some tips on how to get start.

First, it is important to make sure that you have a clear understanding of the company policy that was violated. If you are unsure about what the policy is, ask your boss or someone in HR for clarification. Once you have a clear understanding of the policy, you can begin writing the warning letter.

Start by clearly stating the expectations of the company and the consequences for not meeting those expectations. Be specific about what the employee did that violated policy and why it was wrong. It is also important to state what will happen if the employee does

How to END Warning Letter To Employee For Breach Of Policy

Warning letters are not pleasant to receive or write, but sometimes they are necessary. If you find yourself in a situation where you need to write a warning letter to an employee for breaching company policy, there are a few things you should keep in mind.

First, it is important to be clear and concise in your language.

Second, avoid making personal attacks or threatening disciplinary action unless you are prepare to follow through.

Finally, remember that a warning letter is not the end of the world; it is simply a way to document an infraction and let the employee know that their behavior is not acceptable.

With these guidelines in mind, you should be able to write an effective warning letter that will help resolve the situation.

Conclusion

Thank you for taking the time to read our warning letter to employee. We hope that this will serve as a reminder of our policy and help avoid any future breaches. If you have any questions or concerns, please do not hesitate to reach out to us. Thank you again for your dedication to our company and we look forward to continue working with you in the future.

Warning Letter To Staff For Breach Of Policy