Letters & Emails

11+ Job Transfer Letter & Email Samples

Job Transfer Letter & Email Samples
Written by Danish Ali

Job transfer letters and emails can be difficult to write, but with the right approach they can be a great way to transition to a new position. When writing a job transfer letter or email, it’s important to be professional and polite, and to ensure that all of your bases are covered. By taking the time to craft a well-written letter or email, you can make the transition process smoother for both you and your employer.

What is Job Transfer Letter?

Job transfer letters are simply a way of relaying the news that an employee is being transferred to a new location, position, or job altogether. The letter should be sent to the employee at least two weeks in advance of the transfer date and include the date of the transfer, where the employee will be going, what their new job duties will be, and anything else that may be relevant.

If possible, it’s always best to deliver the news in person first, followed by a formal letter or email. Job transfers can be an exciting opportunity for employees to take on new challenges and advance their career. But they can also be disruptive to both personal and professional lives. For this reason, it’s important to handle them with care and sensitivity.

By following these tips, you can ensure that your job transfer goes smoothly and everyone involved is happy with the outcome. Thanks for reading!

Job Transfer Letter & Email format

The email format for sending a letter is simple and includes just five essential parts:

Job transfer letter & Email Samples

Sample 1:


I hope you're doing well. I am looking for a job transfer letter & Email Samples and I found your website. Your content is really helpful!

I was wondering if you could recommend any good resources on the topic.


Letter Sample 2:

Job transfer letter & Email Dear [name],

I hope this email finds you well. I wanted to let you know what I've been up to recently and inform you about a great opportunity that I was offered for my new job with [company]. I'm excited about joining the team and would love to share all of this information with you. Please find attached a Job Transfer Letter which should cover everything in detail. If there are any questions, please do not hesitate to contact me at my new company's office - [address].Thank you again for your time, and I look forward to working with you soon. 


Sample 3:


Are you looking for a job transfer letter & email samples? We can help.

At [Company Name], we have helped many professionals like you get promoted and transferred to their dream jobs. Our team of experts can help you write an effective job transfer request letter and email that will increase your chances of getting the job you want.

We offer a wide range of services that include resume writing, cover letters, and job search advice. Let us help you take your career to the next level with our professional job transfer services. Contact us today for a free consultation!


[Your name]

Employee transfer letter Templates

Letter Sample 4:

Dear Employee,

I am writing to let you know of an opportunity that is available today. We would like to invite you to consider transferring to our company for a role that better meets your needs. Please let me know if this opportunity is of interest to you.

Best Regards, [name]
Director of HR

Sample 5:

Hi [name],

I wanted to thank you for all of your hard work at [Company Name]. Your dedication and knowledge have been very helpful in the success of our company. It is with regret that I must inform you today that we will be terminating your employment effective immediately. Thank you again for your contribution to this company and our team.


Employee transfer request letter

Letter Sample 6:


I am writing to you because I am interested in transferring to another department within [Company Name].

I would like to request a transfer letter so that I may begin the process of finding a new position. I have attached my resume and cover letter for your convenience.

Thank you for your time, and I look forward to hearing from you soon.

[Your Name]

job transfer request letter for personal reason

Sample 7:


I hope you are doing well. I am writing to request a job transfer for personal reasons.

I have been with the company for [x] years and I love my job, but I need to relocate for personal reasons. I am confident that I can continue to be a valuable asset to the company from my new location.

If you could grant me this transfer, it would be greatly appreciated. Thank you for your time.


internal transfer letter from employer to employee

Letter Sample 8:


I hope this email finds you well. I am writing to let you know that we are transferring you to our [city] office.

The reasons for the transfer are many, but chiefly we feel that this will be a great opportunity for you to grow and develop your skills in an exciting new market.

You can expect the same level of benefits and salary at the new office, and I am confident that you will enjoy the new challenges and opportunities that come with the move.

Please don't hesitate to contact me if there is anything else I can do to help make your transition smooth. I wish you all the best in your future career with [company name].


Resignation letter for transfer within the same company

Sample 9:


I hope you're doing well. I am writing to let you know that I have decided to leave [Company Name] and move on to a new opportunity.

I want to thank you for the opportunity to work here. I have learned a lot and made some great connections. However, I feel like it's time for me to move on and explore new opportunities.

If you are currently looking for someone with my skillset, please let me know as I would be interested in hearing about any opportunities that might be available. In the meantime, I will keep you in mind for future reference.

Thank you again,

Best Letter of intent for job transfer to another department

Letter Sample 10:


I am writing to inform you of my interest in transferring to another department within the company. I am confident that I have the skills and qualifications necessary for a successful transition into a new role, and I believe that this move will be mutually beneficial for both myself and [COMPANY_NAME].

If you would be willing to consider my application, please let me know. I look forward to hearing from you soon. Thank you for your time and consideration.


Letter of intent sample for job transfer

Sample 11:


If you are looking for a new opportunity, I think I might have something perfect for you.

I am the founder of [Company Name] and we help people transfer jobs without having to go through the hassle of writing a letter of intent. We do all the hard work for you so that you can focus on your job search.

I think our service would be perfect for you, and I would love to discuss it with you further. Please let me know if you are interested in talking more about it.


Job Transfer Letter & Email subject lines

Job transfer letter and email subject lines can help to quickly engage the reader. By including key information in the subject line, such as the position you are transferring to and the location of the new job, you can pique the reader’s interest and encourage them to read on. In addition, using a personal touch in the subject line can also be effective.

For example, “Excited to start my new job in [city].” Finally, including a date or deadline in the subject line can help to create a sense of urgency and encourage the reader to take action. For example, ” Job Transfer Request – Closing Date: [date].” By using these tips, you can craft effective job transfer letter and email subject lines that will engage the reader and help you to get the job you want.

Job transfer letter and email subject lines are important tools that can help you secure a new job. Here are 10 effective subject lines to use when sending a job transfer letter or email:

  1. Job Transfer Request – [Your Name]
  2. Job Transfer Inquiry – [Your Name]
  3. Job Opening – [Position] – [Level] – [Your Name]
  4. Job Transfer Opportunity – [Position] – [Company]
  5. Job Shadowing Opportunity – [Position] – [Company]
  6. Job Interview Request – [Position] – [Company]
  7. Job Application Follow-Up – [Position] applied for on [Date]
  8. Job Offer Letter/Email – Congrats! You’re Hired!
  9. Job Rejection Letter/Email – Thank you for your time, we’ll keep you in mind for future openings
  10. Job Termination Letter/Email – Thank you for your time with us, we wish you the best moving forward

Related: 101+ Email subject lines for work [Samples Included]

How to Start Job Transfer Letter & Email

Job transfer letters and emails are one way that companies keep employees informed about changes in the workplace. Sometimes job changes are made for reasons outside of an employee’s control, such as a company downsizing or relocating. Other times, an employee may choose to transfer to a new position within the company. Regardless of the reason for the transfer, it is important to end the job transfer letter or email on a positive note.

How to END Job Transfer Letter

The best way to end a job transfer letter or email is to thank the recipient for their time and express excitement about the new opportunity. If possible, include some information about the new position and how it will benefit the company. For example, “I am excited to begin my new role as Marketing Manager at XYZ Corporation. I am confident that my skills and experience will help contribute to the success of the company.” By ending on a positive note, you leave the door open for future opportunities and maintain a good relationship with your current employer.


We hope you found this blog post helpful. If you did, please share it with your network and don’t forget to download the job transfer email template and letter template. And finally, be sure to subscribe to our newsletter so you can stay up-to-date on all of our latest content. Thanks for reading!

Employee transfer letter Templates

About the author

Danish Ali