17+ Sample Termination Letter: Free Templates

Want Sample Termination Letter? When an employee is no longer a good fit for a company, it is necessary to terminate them. A termination letter is the formal way to notify an employee that their employment has been terminated. This letter should be concise and informative, outlining the reasons for the termination and any severance package offered. It is important to have a solid plan in place before terminating an employee, to limit potential legal issues. Anytime you have to let someone go, it can be difficult, but following these tips will help make the process as smooth as possible.

What is Sample Termination Letter?

Sample termination letters can help employers and employees understand the legal process of ending an employment relationship. The letters provide a step-by-step guide for both parties, outlining expectations and responsibilities leading up to, during, and after the termination process. Although not all terminations will be amicable, following these guidelines can help minimize confusion and conflict. Sample termination letters are available online from a variety of sources, including state government websites and private companies.

Sample Termination Letter format

The email format for sending a letter is simple and includes just five essential parts:

Sample Termination Letter

Template 1:

Hello Name,

We regret to inform you that your employment with Company Name will be terminated effective immediately.

The reason for your termination is ____________.

Please remove all personal belongings from the premises by the end of the business day and return any company property in your possession. Your final paycheck will be mailed to you within the next week.

Thank you for your time with us. We wish you the best in your future endeavors.

Sincerely,
Your name 
Your Position 

Company Name

Letter Template 2:

Dear [Employee Name],

Thank you for your time with our company. We are sorry to say that we will be terminating your employment effective immediately. Your last day of work will be [Date].

This decision was not easy, but we feel it is necessary given the current state of the company. We wish you all the best in your future endeavors.

Sincerely,
[Your Company]

Template 3:

Dear [Employee Name],


We regret to inform you that your services with our company are no longer required. Your last day of work will be [Date].

Thank you for your time and dedication while working with us. We wish you all the best in your future endeavors.

Sincerely,
[Your Company]

Related: 127 Urgent email subject Lines ideas & Sample

Letter of termination of contract

Letter Template 4:

Hi FIRST_NAME,

I hope this email finds you well. We have been thinking about our business relationship and have decided that it would be best to terminate our contract.

We understand that this may come as a surprise and we apologize for any inconvenience caused.

If you have any questions or concerns, please do not hesitate to contact us. We wish you all the best in your future endeavors.


Sincerely,

[Company Name]

Template 5:

Hi FIRST_NAME,

I hope this email finds you well. We are writing to inform you that we will be terminating our contract effective immediately.

Thank you for your time and partnership over the past few months/years. We wish you all the best in the future.

Sincerely,
[Your Company]

Letter Template 6:

Dear FIRST_NAME,

I hope this email finds you well.

We are writing to inform you that we will be terminating our contract with [Company Name] on [Date]. We would like to thank you for your business and wish you all the best in the future.

Sincerely,
[Your Company]

Termination letter template

Template 7:

Hi FIRST_NAME,

If you're like most managers, you dread the task of firing someone. It's never easy to deliver the news, and it's often fraught with emotion on all sides.

What if there was a way to make the process easier? What if there was a template that took all of the emotion out of the equation?

Our company offers a termination letter template that takes all of the guesswork out of the equation. All you have to do is fill in the blanks, and our template will take care of the rest.

Would you be interested in learning more about our termination letter template? We would be happy to send you more information.

Sincerely,

YOUR_

Letter Template 8:

Hi Sir,

Thank you for your cooperation during your tenure with the company. We regret to inform you that your employment with the company is hereby terminated effective immediately.

We would like to thank you for your contributions and we wish you all the best in your future endeavors.

Sincerely,
Your employer name

Template 9:

Dear Name,

We regret to inform you that your employment with Company Name will be terminated effective immediately.

The reason for your termination is due to unsatisfactory job performance. Over the past few months, your work has been subpar and has not met our expectations. Additionally, you have missed several deadlines and have been frequently absent from work.

We have given you ample opportunity to improve your performance, but unfortunately, you have not made the necessary changes. As a result, we have no choice but to terminate your employment.

We wish you all the best in your future endeavors.
Sincerely,
Your Name

Termination letter format

Letter Template 10:

Dear FIRST_NAME,

As you know, the law requires that a formal termination letter be given to an employee when their employment is terminated. 

I am sorry to say that your employment with our company is being terminated effective immediately. Your last day of work will be [DATE OF LAST DAY WORKED]. 

A copy of your termination letter will be mailed to you at the address on file. 

Thank you for your time and service with our company. We wish you all the best in your future endeavors. 

Sincerely,

YOUR NAME

Template 11:

Dear FIRST_NAME,

I hope this e-mail finds you well. I am writing to inform you that your services with [company name] are no longer required and your last day of work will be _____.

Please find attached a copy of the termination letter for your records. If you have any questions, please do not hesitate to contact me at _____.

Sincerely,

YOUR_NAME

Termination letter example

Template 12:

Hello Name,

We regret to inform you that your employment with Company Name will be terminated effective immediately.

The reason for your termination is ___(give specific reason/s)___. Please accept this letter as notice of your termination and__(optional: explain any final steps/arrangements)___.

Thank you for your ___(length of service)___ with us.

Sincerely,
Your name and position

Template 13:

Dear FIRST_NAME,

We hope this email finds you well.

Unfortunately, we have to let you go. Your employment with our company is terminated as of today. We thank you for your time and effort during your tenure here and wish you all the best in your future endeavors.

A termination letter is enclosed for your records. Please sign and return the bottom portion to us via email or fax.

Sincerely,

[Your Company]

Sample letter from landlord to tenant notice to vacate word

Template 14:

Dear FIRST_NAME,

This letter is to notify you that your lease will be terminated on DATE. You are required to vacate the premises no later than that date. If you have any questions, please do not hesitate to contact us.

Sincerely,
[Landlord]

Letter Template 15:

Dear FIRST_NAME,

It has come to our attention that you have not been paying your rent on time. We have given you several warnings, but you have failed to rectify the situation.

Accordingly, we are giving you notice that you must vacate the premises immediately. Please leave the property in the same condition as when you moved in.

If you have any questions, please do not hesitate to contact us.

Sincerely,
[Landlord Name]

Template 16:

Dear FIRST_NAME,

According to the terms of your lease agreement, you are required to vacate the property on or before [DATE]. We have attempted to contact you several times over the past few weeks, but have not received a response.

We regret having to take this action, but unless you vacate the property by [DATE], we will be forced to commence legal proceedings.

If you have any questions or need assistance in relocating, please do not hesitate to contact us.

Sincerely,

[YOUR NAME]

Sample letter to end contract of service

Letter Template 17:

Dear [CONTACT],

Thank you for your service as our customer. We have appreciated the opportunity to serve you and we regret to inform you that we will be terminating our contract with you effective immediately.

The decision to end our contract is not one that we made lightly, but it is one that we feel is necessary at this time. We hope that you understand.

If you have any questions or concerns, please do not hesitate to contact us.

Sincerely,
[YOUR COMPANY]

Template 18:

Dear FIRST_NAME,

I hope this email finds you well.

Unfortunately, I am writing to inform you that I will be terminating our contract of service effective [DATE OF TERMINATION]. Thank you for the opportunity to have worked with you and I wish you all the best in the future.

Sincerely,
YOUR_NAME

Letter Template 19:

Hi FIRST_NAME,

I hope this email finds you well. We have been very happy with our service agreement but I am writing to let you know that we will be terminating our contract effective [DATE]. Thank you for the great work that you have done for us and we wish all the best for your future endeavors.

Sincerely,
[YOUR NAME]

Related: 11+ Job Transfer Letter & Email Samples

Termination of employment letter sample

Template 20:

Hello [Employee],

I hope this email finds you well. As per our discussion, I am writing to inform you that your employment with [Company Name] is terminated effective immediately. Your final paycheck will be mailed to you at the address we have on file within the next few business days.

Thank you for your time and service with us. We wish you all the best in your future endeavors.

Sincerely,
[Your Manager's Signature]

Termination of employment letter template

Template 21:

Dear Sir,

We regret to inform you that your employment with our company has been terminated effective immediately. This decision was made after careful consideration and is not reversible.

Please accept this letter as formal notice of your termination and vacate the premises immediately. We will be sending your final paycheck along with any other pertinent information in the coming days. If you have any questions or concerns, please do not hesitate to contact our human resources department.

Thank you for your understanding in this matter.

Sincerely,

Your Employer

Sample Termination Letter subject lines

Sample Termination Letter subject lines:

  • Notice of termination of employment
  • Termination of employment notice
  • Ending your employment with us
  • employment has ended effective immediately
  • Last day of work

These are only some examples, feel free to get creative but make sure the message is clear.

How to Start Sample Termination Letter

When it comes time to terminate an employee, it is important to do so in a professional and respectful manner. A Samples Termination Letter can help you to accomplish this. This type of letter should be short and to the point, and it should include the following information:

  • The date of the termination.
  • The name of the employee being terminated.
  • The reason for the termination (if applicable).
  • A brief statement of thanks for the employee’s service.

Using a Sample Termination Letter can help to ensure that you cover all of the necessary information in a respectful way. This can help to make the termination process as smooth as possible for both parties involved.

How to END Sample Termination Letter

Sample termination letter template- use this Samples Termination Letter template to help you write your own termination letter. This Samples Termination Letter is just an example and you should always consult with an attorney before terminating an employee. This Samples Termination Letter template can be used to write a very clear and concise letter that will limit any kind of legal liabilities. When drafting a Samples Termination Letter, it is important to be aware of different state and federal laws that may apply to your situation. In some cases, it might be necessary to Alert the Employee of the Company’s Policy on At-Will Employment. As always, if you have any questions or concerns, please consult with an attorney.

Conclusion

I hope you found this blog post helpful. You can use these templates to write your own termination letters. Use our termination letter template we are providing you with a sample termination letter template that you can use to create your own termination letter. This template is designed to help you craft a professional and polite letter that will let your employee know that their services are no longer required. Remember, it is important to be clear and concise when writing a termination letter. Be sure to state the reason for the termination and how the employee is expected to proceed from here. Thank you for reading!

Letter of termination of contract